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The Art Of Making Meetings Works

With the New “Normal”, meetings are conducted more often than before. Leaders, Managers, Project Managers, Team Leads, and even Staff are sometimes overwhelmed with the number of meetings. To make matters worse, many meetings can be long, draggy, and un-purposeful.

Is having as many people as possible in the meetings meaningful? Or waste of resources?

Meetings come in all shapes and sizes, from the convention to a quick huddle in an office hallway. This two-day workshop will be concerned with small working meetings; with groups that have a job to do requiring the energy, commitment, and talents of those who participate.

Members of such a group want to get some kind of result out of their time together: solving problems, brainstorming, or simply sharing information. At its best, such a group knows what it is about, and knows and utilizes the strengths of individual members.

Objective

This two-day workshop will help you teach participants how to:

• Understand the value of meetings as a management tool
• Recognize the critical planning step that makes meeting time more effective
• Identify process tools that can help create an open and safe forum for discussion
• Develop and practice techniques for handling counterproductive behaviours

Outline

Course Overview
You will spend the first part of the day getting to know participants and discussing what will take place during the workshop. You will also have an opportunity to identify their personal learning objectives.

The Basics for Effective Meetings
To begin, participants will explore the key characteristics of successful meetings. Participants will also discuss types of meetings and alternatives to holding a meeting.

The Best and Worst of Meetings
Participants will work in small groups to identify the characteristics of effective meetings and ineffective meetings.

Holding Productive Meetings
During this session, participants will explore the keys to productive meetings through large group discussion and a case study.

Preparing for Meetings
Participants will be given planning guidelines, including tips on determining the time and attendees.

Agendas
This session will educate participants about the importance of agendas. Participants will also take part in a small group activity to reinforce the concepts.

Setting the Place
During this session, participants will look at some things to consider when choosing the location and physical setup for the meeting.

Leading a Meeting
Next, participants will learn skills for leading a successful meeting.

Process and Content
This session will explore the differences between process and content. Participants will also learn about ground rules, different techniques for engaging meetings, and facilitation skills.

How to Control a Meeting
Participants will explore types of difficult dynamics and solutions in a group exercise.

A Plan for Success
To wrap up the day, participants will work in small groups to create an action plan for areas of weakness identified in their pre-assignment.

Apply the Skills
Role Plays shall be conducted to practice, observe, feedback provided.

Workshop Wrap-Up
At the end of the course, you will have an opportunity to ask questions and fill out an action plan.

Who should attend

Leaders and Professional, Managers, Executives, Technicians at all levels.
Project Managers, Sales Managers, Team Leads and Staff involved in conducting meetings. Those looking to develop their skills in conducting effective meetings.

Methodology

Particular of David Ong

David has more than 30 years of Managing, Developing and Training Human Capital both local and regional countries.

His vast training experiences and travels make him a close Business Consultant with numerous corporations, partnering with them in their Organization Development in areas related to Values and Culture, Training Needs Analysis, Training Evaluation and Leadership Competency Model.

His niche areas are delivering Leadership Competency Related Programs; ie, Project Management, Change Management, Decision Making, Problem Solving, Creativity, Innovation, Negotiations, Diversity Management, Corporate Culture, Mindfulness, Team Enhancement, Communication, People Skills, Coaching and Human Behavioral Science(Psychology/Sociology).

His professional training development includes PDTD from STADA/Singapore, Training Design from Wagga Wagga/Australia and Training Methodologies from Canada.

He is also the Master Trainer with a few recognized institutions in conducting Train The Trainer programs in Training Delivery, Training Methodology, Training Design, OJT Structuring, Test Constructions and Presentation Skills.

His passion in Human Behavioral Science has seen him further study in the fields of Education-Adult Learning and Psychology-Behaviors.
He is also certified in numerous profiling tools namely;
- Whole Brain Thinking HBDI level 1, 2 and 3.
- TetraMap in Leadership profiling.
- The US FBI "Art of Profiling" and others.
- Global US Sandler Sales Master Trainer.
- Handwriting Analysis
- DISC
- MBTI
- NLP Practitioner
- Practitioner of Mindfulness

He also received the Singapore President Efficiency Medal.